Waterford Board of Selectmen
366 Valley Road • Waterford, Maine 04088
(207) 583-4403 • Fax (207) 583-6433
www.waterfordme.org

Job Description
Waterford Deputy Town Clerk

Nature of work:
This is varied clerical and secretarial work in assisting the Town Clerk in the collection and record-keeping of various taxes, fees and licenses.

Employee of this class assists in the issuance of various licenses and permits, recording various documents and vital statistics, the maintenance of a variety of records, and various related accounting duties. Most duties involve the use of computers and a variety of software.  Work will also involve some secretarial work for the board of selectmen, which will include attending evening meetings. Work is normally carried out with independence, subject only to general instructions and standard operating procedures. Employee has considerable contact with the general public.

Essential Duties and Responsibilities:

  • Participates in the billing, receipt and recording of payment of property or excise taxes.
  • Waits on counter, answers questions, and gives out information requested on property or excise taxes or motor vehicle registration.
  • Serves as registration agent for the State of Maine and handles new vehicle registrations and re-registrations; facilitates transfer of plates or issues new plates and stickers.
  • Issues various licenses such as marriage, hunting, fishing, and dog licenses, and maintains related records.
  • May be assigned a special area of responsibility for report preparation and record-keeping.
  • Performs related typing, clerical, and record keeping duties.
  • May assist in the preparation of recording of tax liens, and maintenance of list of uncollected taxes and liens.
  • Answers routine telephone inquires and assists at counter with other transactions.
  • Assists in voter registration and vote tabulation on election day.
  • Performs related work as required.

Requirements of Work:

  • Proficiency in business English, spelling, and commercial arithmetic.
  • Proficiency in the use of a computer, computer software, computer-related peripherals and office equipment.
  • Proficiency in accounting principles, accounting methods, and experience with accounting software.
  • Knowledge of modern office procedures, practices and equipment.
  • Knowledge and understanding of the State statutes relating to the duties and responsibilities of town and city clerks.
  • Ability to establish and maintain effective working relationships with Town officials, employees and general public.

Training and Experience Required:

High School graduation and experience in work involving the maintenance and preparation of records supplemented by courses in business education or office procedures; or any equivalent combination of experience and training. Preference will be given to applicants with substantial computer and accounting experience.